Bordeaux & Bordeaux, CPAs, PA was just featured in the CPA Technology Advisor’s September issue.    The CPA Technology Advisor is a monthly magazine that goes out to tax and accounting professionals across the United States.   This periodical helps accountants adopt new technologies  for their firms and to adapt their business practices to take full advantage of existing technologies.

Our firm has always set out to stay on the cutting edge of technology so that we can be highly productive.  This in turn allows us to ensure that we are able to provide the best client service possible.  The periodical has also kept us current on new technology as it comes out so that we can properly advise our small business clients as to what new technologies might help them to better manage their business processes as well.

You can read the article in the CPA Technology Advisors Online Edition:  The Family Practice.

I recently sat down with a colleague who has been in the accounting profession for quite some time.  He talked to me about a conference that he recently attended.  As most conferences do, there was an evening where they had a banquet and dinner type ceremony.  When he walked in, he noticed an older man sitting at a table in the back of the room.  He thought that this gentleman would certainly have some good stories, so he chose to sit next to him.  It turns out that the man was 90 years old, and was still working in his accounting practice.

My friend didn’t tell me everything they talked about that evening, but he did discuss on profound statement that the man said:  “Computers and technology have destroyed small business.”  This statement goes counterintuitive to everything we have come to believe, but when the 90 year old accountant explained the reasons behind this statement, it made perfect sense.

The old man explained that:

Many many years ago,  small businesses depended upon their accountants for proactive advice and guidance on a nearly daily basis.  Accountants helped with developing both short-term and long-term growth planning.  Accountants helped them develop more profitable businesses for the business owners that they worked with.    Accountants were involved in almost every facet of the strategic side of running the small businesses they worked with.

Then computers came out, all this changed.  Over time, business owners started to move to a “do-it-myself” type of approach to their accounting.   They would manage the books and once a year they would drop off a file to the accountant to have them file the tax returns.  Even worse, some small business owners did the tax accounting themselves too.    This had a detrimental effect on the ability of these business owners to make sound judgments that were necessary to have strong companies.    Small business owners didn’t plan properly for taxes, until it was too late and they often made strategic mistakes that made them much less profitable.  Most didn’t even know what their break-even point was.

The old man made some good points.  I see this case with small businesses all the time.  They try to do all of the accounting themselves; often making poor decisions that lower their profits or put them further from break-even.    This all goes back to the teachings of Michael Gerber in The E-Myth.  Business owners should be working on their business, not in their business.  They should also work on the things that they enjoy the most and the things that they can make the most positive impact by doing.  Should a plumber really spend several hours a week updating his accounting records, when he could be using it to grow his business?  The same is true in my business.  Most of our information technology functionality is outsourced.  Why do I want to spend countless hours managing IT resources, instead of growing my business?

The good news is that many small business owners are coming full circle with this.  Many of them are beginning to learn what they don’t know.  They are also learning to focus their efforts on what they do best – which usually isn’t accounting and tax planning.    The business owners that survive the next decade will be the ones that get the best advice and make the best decisions.    Have you talked to your accountant this month?  Hopefully, the last time wasn’t on April 15th.

Our offices have been using a dual monitor setup for a number of years now. While I do not need any extensive research to tell me I am vastly increasing our productivity (I can see it myself everyday), there are several studies that are coming out that are promoting the advantages of dual monitors.

In a recent study from the University of Utah, people using two 20-inch monitors were 44% faster than those that used a single 18-inch monitor. For the many businesses who are strapped with the need for additional personnel, they must ask – do I really need employees or do I need the proper equipment for the employees I have.

Microsoft Researchers conducted user studies at determining the effectiveness of adding a second monitor to your workstation. Their findings report that dual monitors increased productivity anywhere fro 9% to 50% depending upon the person performing the tasks and the type of task.

The bottom line is that if you are even able to squeeze a mere 10% more productivity out of an employee, your cost savings can be extraordinary. For more information on the Microsoft study click here.
I have been to numerous tax and accounting conferences and in the technology portion, dual monitors is always the strongest point of emphasis that is made. There are always the usual doubters – people that have been doing things the same way for 40 years and refuse to change anything. There are two additional things that are always consistent in these discussions. The first thing is that there is never anyone in the room who has gone to dual monitors that will not rave about them. Secondly, there is not a single dual monitor user in the room that will EVER let you take their dual monitors away from them – me included. I hope to have three monitors before long!